FINAL CAMERA READY SUBMISSIONS

All submissions are required to upload a Final Camera Ready Manuscript as the last step of the paper submission process. To see your reviews, proceed to your submission page on EDAS through the link in your notification email or by navigating to My… > My Papers. From this page, you will select and click the title of the submission you would like to open. 

If you or a fellow author do not already have an account, visit the FIE 2025 Submission Portal, click the link to create a new account, and follow the steps below. 

  1. Create your profile. Only the five fields with the red asterisk are required. *It is very important that your name and affiliation associated with your EDAS account are correct and match the name and affiliation that will be listed on your paper. These fields are first & last name, affiliation (company or organization), country, e-mail address, and status. When the fields are filled in, check the Privacy Policies box and click the Add Person button.    [note: if you select the USA as the country, you will get a message asking for your state]
  2. You will receive an e-mail containing your password. Your email address and the given password must later be used to access the system during the following steps, so be careful to remember them.
  3. You can then return to the EDAS log-in page (http://www.edas.info) and change your assigned password to one that is easier to remember. To do this, click on the My Profile tab, and then click on change your password. Be sure to record your username, password, and ID number for later reference.

PREREQUISITES

The following must be completed before your Final Camera Ready Manuscript can be uploaded:

  1. You must Register for the conference and provide your Registration Confirmation Number when prompted for a Registration Code to upload your manuscript to EDAS. Those registering a paper must register at the Society Member or Non Member rate. Each registration only covers (1) paper. Registrants may select and pay an Additional Paper Fee to cover up to (2) total papers under one registration. Student / Retiree / IEEE Life Member registration does NOT cover paper publication. For more information, please visit the Registration Webpage.
  2. You must complete the eCopyright Form. There is a link to your unique form on each submission’s individual webpage.
  3. You must designate your paper presenter within EDAS.
  4. You must verify your manuscript through IEEE PDF eXpress. The paper submission system will reject your file if your file is not created using IEEE PDF eXpress. 

PREPARING YOUR MANUSCRIPT

As you prepare your final camera-ready manuscript make sure you:

  • Include all author identifying information that you previously removed during the double-anonymous review process.
  • Include the following based on the paper track, i.e., FULL, WIP, Alternative Sessions
    • WIP papers:
      • The title must start with “WIP:” (e.g., “WIP: Paper Title”
      • The paper track and category must appear in the first sentence of your abstract (e.g., “This innovative practice WIP paper describes a …” , “This research WIP paper describes … ”).
    • FULL papers:
      • The paper track and category must appear in the first sentence of your abstract (e.g., “This research-to-practice full paper describes a …” , “This innovative practice full paper describes … ”).
    • Alternative Session Proposal Papers (Special Session, Pre-Conference Workshop, Panel)
      • The title must start with the session type (example: “Special Session:” or “Pre-Conference Workshop:”)
  • Consider modifying your paper to address the reviewers’ comments
  • Re-read your paper for spelling and grammatical errors. NO changes to your manuscript may be made after the Final Camera Ready Deadline on July 28, 2025. The version you submit will be the version published in IEEE Xplore.
  • Ensure that your abstract is <250 words and is not formatted as a structured abstract. The final paper abstract should be that of a traditional paper abstract (i.e., something that describes the problem, educational setting, methods used, and overview of findings) rather than the format of the Structured Abstract initially submitted for review. 
  • Format your paper to that required by FIE using the IEEE paper template (https://www.ieee.org/conferences/publishing/templates.html).
  • Verify your manuscript through PDF eXpress (Instructions below)

IEEE PDF eXpress

Creating your PDF eXpress Account

Log in to the IEEE PDF eXpress TM site

First-time users should do the following:

  1. Select the New Users - Click Here link.
  2. Enter the following:
    1. 63693X for the Conference ID
    2. your email address
    3. a password
  3. Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

Contacting PDF eXpress Support

Access the Publications Support Center for IEEE PDF eXpress.

If you do not find an answer in the Find Answers tab, go to the Ask A Question tab.

Your question will be forwarded to IEEE PDF Support and answered within 3 business days.

FINAL CAMERA READY MANUSCRIPT UPLOAD

A detailed step by step can be found below 

  1. Navigate to your paper you would like to update
  2. Ensure you are Registered for the conference at the Society Member or Non-Member Rate and your Registration Code is on file in EDAS
  3. Ensure you have completed the eCopyright Form for your paper
  4. Designate your selected presenter
  5. Verify you have added all author identifying information and ensured the EDAS author list matches your manuscript exactly
  6. Read over the Preparing Your Manuscript section above and ensure you meet all requirements
  7. Verify your Final Camera Ready Manuscript through IEEE Xpress (this will create a new file and is the only version EDAS will accept)
  8. Upload your IEEE eXpress verified document to EDAS using the cloud-shaped upload button for Final Manuscript (shown below) 

  1. Verify your manuscript has been successfully uploaded by refreshing your paper page. Successful uploads will show a PDF symbol under Final Manuscript (as seen under Preliminary Paper in the above screenshot). 
  2. Please upload your Final Camera-Ready Manuscript to the EDAS system no later than July 28, 2025 11:59 PM EST. Late submissions will not be accepted. NO changes to your manuscript may be made after the Final Camera Ready Deadline on July 28, 2025. The version you submit will be the version published in IEEE Xplore.
  3. For troubleshooting help, please visit our Paper Upload FAQ Webpage. Please review this page thoroughly before contacting FIE 2025 Staff. 

IEEE COPYRIGHT NOTICE

If authors would like to post their papers electronically on any website, any FTP site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material.

IEEE Copyright Form

Each accepted contribution to FIE 2025 must be accompanied by a signed Copyright Form. The copyright form should be filled out and signed by one author, preferably the primary author.

PREPRINT

Authors who have submitted or plan to submit their articles to IEEE may post their preprints in the following locations:

  • arXiv.org, TechRxiv.org, or any not-for-profit preprint server approved by the Publication Services and Products Board (PSPB)
  • Author’s employer’s website or institutional repository
  • Author’s personal website
  • IEEE does not consider this to be a form of prior publication. The following statement must be included on the initial screen:

“This work has been submitted to the IEEE for possible publication. Copyright may be transferred without notice, after which this version may no longer be accessible.”

Upon acceptance of the article by IEEE, the author must replace the posted preprint article with either (1) the full citation to the IEEE work with the DOI, or (2) the accepted version of the article with the DOI and an appropriate copyright notice (as described in the “accepted article” section below). No other changes may be made to the accepted article.

Please note that once the article has been published by IEEE, preprints on locations not specified above should be removed if possible.

PROBLEMS & FURTHER INFORMATION

If you have any problems with your submission or require further information, please contact the FIE 2025 Conference Manager.